The platform is developed for companies in the service industry, where employees often switch between customers and workplaces on repeated tasks. It especially characterizes industries within cleaning service, facility service and window cleaning. To support the workflow of these companies, it is all designed for optimizing service and cleaning planning, registration and reporting. In addition, there are several automated processes that save a lot of time in administration and increase efficiency.
The entire planning of the various facility and cleaning tasks takes place in the built-in planning calendar. Here you easily and simply add the various tasks associated with the workplace. At the same time, calculated time is added so that you can regularly compare with the actual time consumption. Fixed agreements, e.g. window washing, stair washing, lawn mowing, etc. will appear repeatedly in the calendar for as long as the agreement runs. This ensures that you always have an overview of the overall service and cleaning plan, and quickly find time for new customers and tasks in the calendar.
Each of your employees has access to their own calendar on their mobile phone. From here they can see their upcoming weekly schedule with address and time. From here they also check in and out on tasks and the color of the task in the calendar, changes automatically. This means you can see in real time who is where right now. In addition, all check-in and check-out are logged with coordinates so that attendance can be documented. The tracked hours are automatically transferred to the employee’s payroll report so that payroll can be handled with a minimum of administration.
To ensure that all additional work at the customer is registered, there is a built-in start and stop function that only track time for additional work. Time spent on additional work is easily and quickly registered directly on the task that the employee is already working on. This means that all additional work can be invoiced easily and accurately and that the documentation is prepared
Before salary payment, the hours are reviewed in a comprehensive salary report for the individual employee and approved before export to the payroll system. As soon as the salary calculation has been approved, a csv file with the required salary types, number of hours etc. is loaded into your payroll system. Calculation of sick leave and sickness benefits is calculated automatically, on the basis of the agreement for the individual employee. Salary for day and / or night work is also calculated in the system, and it all appears from the payroll report in a comprehensive overview, distributed per workplace. If it is necessary to adjust the wage calculation, this can be done directly in the report before it is saved for export to the payroll system.
Reporting and quality control can be handled by the many service and cleaning forms that are integrated in the solution. In the built-in form design, you can build all the forms and service reports that you need and exactly the way you want them. Common to them all is that they are easy to fill in for your employees. Once a form is completed and finally approved, it is saved as a PDF file on the customer case. This ensures that you have documentation and quality assurance prepared.
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